School Head Reclassification (DO 024, s. 2025): What to Do, What to Prepare, What to Expect
This guide is for School Heads—particularly School Principal I–IV—who plan to move up through reclassification under DepEd’s Expanded Career Progression (ECP). It clarifies what reclassification means for school heads, the documents to assemble, how you’ll be assessed using the PPSSH (not PPST), transparency safeguards (open ranking and posting), and typical timelines. It aligns with DepEd Order No. 024, s. 2025 and the amended Qualification Standards (DO 019, s. 2025).
What “reclassification” means for School Heads
Under the ECP, movement from one School Principal rank to the next (e.g., School Principal one → School Principal two) generally happens via reclassification of your current item, provided you meet the Qualification Standards (QS) for the target rank, demonstrate practice against the Philippine Professional Standards for School Heads (PPSSH), and complete all assessment requirements—subject to staffing standards and funding availability. Promotions also observe the +3 Salary Grade (SG) cap per move unless a CSC exemption applies with proper DBM/CSC justification.
Before you apply: Quick checks for School Heads
- Confirm the QS for your target SP rank. Verify that you meet the education, training, experience, and eligibility requirements for School Principal two, three, or four (as applicable). Your HRMO screens QS compliance first (per DO 019, s. 2025 as implemented through DO 024, s. 2025).
- Performance ratings (up to three). You may submit at most three (3) rating periods; the latest must cover one full year in your current SP rank and be at least Very Satisfactory (VS).
- PPSSH portfolio (indicator-aligned MOV). Prepare a concise portfolio mapped to the PPSSH domains/strands required in the Call (e.g., direction setting, school operations/resources, teaching and learning, developing self & others, stakeholder engagement). If required evidence for a cited indicator is missing, that portfolio component receives zero; interviews cannot replace missing MOV.
- Call for Applications (SDO). Watch for your SDO’s Call, which specifies available slots, QS, complete requirements, forms to use, assessment tools (e.g., portfolio review, BEI), and filing deadlines for school head positions.
- NQESH/Principal’s Test (where applicable). For initial appointment to School Principal one, the QS may require passing the NQESH. For reclassification within the School Principal ladder, follow the QS indicated in DO 019, s. 2025 and the SDO Call.
Step-by-step: How your SP reclassification flows
1) Read the SDO Call thoroughly
List your target rank(s), note the deadline, confirm forms to use, and check the assessment tools (PPSSH-aligned portfolio/MOV review, Behavioral Event Interview (BEI), and any written/skills tests if used by the SDO in line with the Order).
2) Prepare and file your reclassification package
On or before the deadline, file via Records Unit → HRMO using the official Reclassification Form for School Heads (RFSH) (as provided in the Call). The form determines the appropriate classification and consolidates your QS attainment, performance, and assessment results.
3) HRMO initial evaluation
HRMO verifies that you meet the minimum QS for the target School Principal rank (education, experience, training, eligibility as per DO 019, s. 2025).
4) Assessment proper (what gets scored for School Heads)
- PPSSH-aligned portfolio (indicator-exact MOV): Typical evidence includes: School Improvement Plan (SIP) direction-setting and monitoring artifacts; implementation reports showing learning outcomes gains; SBM documentation; L&D design/facilitation for teachers; HR planning, mentoring/coaching systems; stakeholder partnerships/MOAs and results; resource mobilization; and M&E reports with data use.
- Behavioral Event Interview (BEI): Validates your leadership decisions and results in real events. Note: BEI cannot substitute missing portfolio MOV; missing evidence for a required indicator yields a zero for that portfolio component.
- Other tools (if any): Some SDOs administer a written/skills test to inform prioritization; scoring follows the official weights in the Order/Call.
- Performance ratings rule: If the required performance rating(s) cannot be submitted for reasons outside DepEd’s control, the Performance criterion is scored zero.
5) Transparency and posting of results
DepEd uses an Open Ranking System—scores are disclosed to those present; applicants may ask clarifications and acknowledge results. Final ranked results are posted in CAReER using application codes (not names) for at least 10 calendar days in conspicuous places and online. You have 5 calendar days from posting to file queries; the HRMPSB replies in writing within 3–7 days. Processing continues while queries are being resolved.
6) Funding & approvals → DBM → Appointment
The SDS recommends candidates with regard to available funds and staffing standards. The Regional Office consolidates and transmits to DBM-RO not later than November 30. Once DBM issues the NOSCA, the SDO releases appointments not later than March 30 of the succeeding year (or as determined in emergencies).
What to prepare (School Head checklist)
- RFSH (official School Head reclassification form per Call) + Letter of intent to the SDS (state purpose & target SP rank)
- PDS (CS Form 212, Rev. 2025) with WES
- Valid PRC ID (and relevant leadership/competency certificates if applicable)
- Scholastic records (SO/TOR/Diploma; include grad/post-grad if any)
- Service Record and latest appointment
- NEAP-accredited or relevant L&D (certificates; roles in L&D design/facilitation/assessment)
- Performance ratings (≤3; latest covers one full year in current SP rank; at least VS)
- Checklist + Omnibus Sworn Statement (per the Call; includes data privacy consent)
- PPSSH-aligned portfolio with clearly labeled MOV by required domain/strand or indicator
- NQESH/Principal’s Test proof if required by QS for your case (e.g., for initial SP appointment)
- Other HRMPSB-required documents as stated in the Call
How to assemble a strong PPSSH portfolio
- Map to PPSSH exactly: Organize MOV by the specific domain/strand cited in the Call (e.g., “PPSSH Domain 1 – Direction Setting: MOV 1–3”).
- Show school-wide impact: Link leadership actions to measurable improvements—attendance/retention, reading/numeracy gains, SBM level, teacher capability improvements, or program outcomes.
- Traceable evidence chain: Pair memos, SIP/AIP, implementation docs, dashboards, and after-action reviews to show problem → action → result.
- Quality over volume: Two to three high-impact, well-documented MOVs per required indicator beat bulky, redundant files.
Timeline cheat sheet (typical annual flow)
- Call for Applications (SDO): Watch the Division Call for School Head positions (slots, QS, complete requirements, forms, schedule).
- On/before the SDO deadline: Submit your RFSH package via Records Unit → HRMO.
- After assessment: Ranked results (CAReER, by application codes) posted for at least 10 days; 5 days to file queries; 3–7 days HRMPSB reply.
- By November 30: RO transmits approved sets to DBM-RO.
- By March 30 (next year): SDO issues appointments after DBM NOSCA.
Legal Basis & References (Government Sources)
- DepEd Order No. 024, s. 2025 — Expanded Career Progression for Teachers and School Heads (landing page & link to PDF). deped.gov.ph
- DepEd Order No. 019, s. 2025 — Amended Qualification Standards for Teacher & School Head positions (incl. SP I–IV). deped.gov.ph
- DepEd Order No. 024, s. 2020 — National Adoption and Implementation of the Philippine Professional Standards for School Heads (PPSSH) (policy & framework). deped.gov.ph
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