Teacher’s Quick Guide to Reclassification (Promotion): What to Do, What to Prepare, What to Expect
If you’re a Teacher I–VII aiming for promotion through reclassification, this quick guide lays out the essentials—what to check first, the step-by-step flow, the exact documents to prepare, how you’ll be assessed, and the key dates. The guidance below is aligned to DepEd’s Expanded Career Progression (ECP) rules and related issuances. Citations appear at the bottom of this post.
What “reclassification” means
Under the ECP, teachers are commonly promoted by reclassifying their current item to a higher position (instead of waiting for a vacancy), provided they meet the Qualification Standards (QS), the Philippine Professional Standards for Teachers (PPST), and the assessment requirements—subject to staffing standards and funding. There is also a +3 Salary Grade (SG) cap per promotion (reclassification or vacancy), unless a Civil Service Commission (CSC) exemption applies with proper DBM/CSC justification.
Before you apply: 5 quick checks
- Meet the QS. Verify that you satisfy the CSC-approved QS (education, training, experience, eligibility) for your target position. HRMO screens this first.
- Performance ratings. You may submit up to three (3) rating periods, and the latest must cover one full year in your current position with at least Very Satisfactory (VS).
- Portfolio evidence (PPST NCOIs). When your target rank requires PPST Non-Classroom-Observable Indicators (NCOIs), prepare a small portfolio. Missing MOV for any required NCOI scores zero for that NCOI (the BEI can’t substitute missing evidence).
- COT levels (COIs). For classroom observation, use the correct PPST-aligned Classroom Observation Tool (COT-RSP) ranges (e.g., Teacher II–III typically Levels 2–6; Teacher IV–VII Levels 3–7).
- Know the Call. Your SDO issues the Call for Applications for teaching positions not later than June 30 and posts the slots, QS, job descriptions, full requirements, deadlines, and timeline in conspicuous places and online.
Step-by-step: How the process works
1) Watch for the SDO Call
Read the memo carefully—note the deadline, position(s), QS, and the complete list of requirements.
2) Prepare your RFTP package (Reclassification Form for Teaching Positions)
File on or before the deadline via the Records Unit → HRMO using the RFTP (Annex B-1). It’s the form DepEd uses to determine the right classification for your position and reflects your QS attainment, performance, and assessment results.
Mandatory contents (teachers):
- Letter of intent (to the SDS; state the position and purpose)
- PDS (CS Form 212, Rev. 2025) with WES
- Valid PRC ID (and competency certificate if applicable)
- Scholastic records (SO/TOR/Diploma; include grad/post-grad if any)
- Service Record and latest appointment
- NEAP-accredited or relevant L&D certificates (if any)
- TESDA NC II/TMC (for SHS-TVL, if applicable)
- Performance ratings (≤3; latest = full year; at least VS)
- Checklist + Omnibus Sworn Statement (Annex C-2 with Data Privacy consent)
- Other HRMPSB-required MOVs (e.g., PPST NCOI portfolio)
Tip: Many SDOs accept electronic submissions if requirements under the E-Commerce Act (RA 8792) are met; hard copies may still be required for verification. No late add-ons after the deadline, and incomplete mandatory submissions are excluded from the official pool.
3) HRMO initial evaluation
HRMO checks whether you meet the minimum QS for the target position (education, experience, training, eligibility).
4) Assessment proper (what gets scored)
- COIs (classroom-observable). Observations use PPST-aligned COT-RSP levels appropriate to your target rank.
- NCOIs (non-classroom-observable). Typically includes Portfolio Annotation and a Behavioral Event Interview (BEI). If a required NCOI has no MOV, its portfolio score is zero (BEI can’t replace missing evidence).
- Other tools (if any). Divisions may include a written/skills test to inform prioritization, but scoring follows DepEd’s official weights/points.
- Performance rating rule. If required performance ratings cannot be submitted for reasons outside DepEd’s control, the Performance criterion is scored zero.
5) Transparency you’ll see (Open Ranking & Posting)
DepEd uses an Open Ranking System—scores are disclosed to those present; applicants may ask clarifications and acknowledge results. If face-to-face is not feasible, online/remote modalities are allowed. Results appear in the CAReER (with application codes, not names) posted in at least 10 calendar days in conspicuous places; applicants are notified through official channels.
Queries/appeals: You have 5 calendar days from posting to file questions; the HRMPSB replies in writing within 3–7 days. Processing continues while queries are being resolved.
6) Funding & approvals → DBM → Appointment
Based on the posted results, the SDS recommends candidates considering available funds and staffing standards. The RO consolidates submissions and transmits to the DBM-RO not later than November 30 for evaluation. Once DBM issues the NOSCA, the SDO releases appointments not later than March 30 of the succeeding year (or as determined in emergencies).
What to prepare (copy-paste checklist)
- RFTP (Annex B-1) + Letter of intent to SDS
- PDS (CS Form 212, Rev. 2025) with WES
- Valid PRC ID (and competency certificate if applicable)
- SO/TOR/Diploma (incl. grad/post-grad if any)
- Service Record & latest appointment
- NEAP-accredited L&D proofs (if any)
- TESDA NC II/TMC (SHS-TVL, if applicable)
- Performance ratings (≤3; latest = full year; ≥VS)
- Checklist + Omnibus Sworn Statement (Annex C-2 with Data Privacy)
- PPST NCOI portfolio (if required for the target rank)
Things teachers often overlook (and how to avoid problems)
- Late or incomplete submissions are excluded; no extra documents after the deadline.
- Performance gaps can force a zero score in the Performance criterion if required ratings aren’t available (and the reason is outside DepEd’s control).
- Missing MOVs for a required NCOI means zero for that NCOI’s portfolio (BEI can’t “stand in” for missing evidence).
- Mind the +3 SG cap when choosing your target position.
- Expect application codes on postings (not names), ≥10-day posting, and a 5-day window to raise questions with a 3–7 day reply timeline.
Timeline cheat sheet (typical annual flow)
- By June 30: SDO issues the Call for Applications (teaching positions).
- On/before the SDO deadline: Submit RFTP + complete docs via Records Unit → HRMO.
- After assessment: CAReER posted with application codes for at least 10 days.
- Within 5 days of posting: File queries/clarifications; HRMPSB replies within 3–7 days.
- By November 30: RO transmits approved sets to DBM-RO.
- By March 30 (next year): SDO issues appointments after DBM NOSCA.
Final pep-talk
Promotion by reclassification is achievable when you plan early: confirm QS, line up your three performance ratings (latest = full year; ≥VS), curate PPST evidence, and file a complete RFTP package on time. Follow the open ranking and posting/appeal windows, respect the +3 SG rule, and track the Nov 30 / Mar 30 milestones. You’ve got this.
Legal Basis & References (Government Sources)
- DepEd Order No. 024, s. 2025 — Guidelines on the Implementation of the Expanded Career Progression System for Teachers and School Heads in the Department of Education (official landing page): deped.gov.ph
- DepEd Order No. 024, s. 2025 — Full PDF: DO_s2025_024r.pdf
- DepEd Order No. 019, s. 2025 — Amended Qualification Standards for Teacher I–III, Master Teacher I–IV, and School Principal I–IV Positions, and the QS for Newly Created Positions (official landing page): deped.gov.ph
- DepEd: Principals’ Test / NQESH (information page): deped.gov.ph
- DepEd Memorandum (example): s. 2024-013 — Clarifications re NQESH/Principal’s Test (PDF): deped.gov.ph
No comments:
Post a Comment