- Part 1 – Orientation & RSA Overview
- Part 2 – Enclosure 1 (RSA Workflow & Integrity)
- Part 3 – Enclosure 2 (Teacher I Scoring)
- Part 4 – Enclosure 3 (SA Hiring & Leadership)
- Part 5 – Enclosure 4 & 5 (RT & NT Hiring)
- Part 6 – Annexes A–P Toolkit (Documentation System)
- Part 7 – FAQs + Strategies + Grievance Guide
PART 6 – Annexes A–P Toolkit: The Complete Forms and Validation System of RSA
This is the most important part of the RSA series. While Enclosures 2–5 tell you how points are computed, the Annexes A–P tell you how HR and HRMPSB actually validate and justify every score and decision.
If it is not documented in an Annex, it does not legally exist in the RSA process.
This guide explains each Annex in plain language, tells you who fills it out, when it is used, and shows how HRMPSB uses it during deliberation.
How to Use This Toolkit
This post contains:
- The Annex Map – which Annex is used in which RSA step
- Annex-by-Annex explanation
- Common errors applicants make
- Tips to avoid disqualification
- How HRMPSB uses each Annex
This post is essential for applicants, HR personnel, school heads, and supervisors.
The Annex Map (The Most Useful Summary)
This is how DepEd documents the entire RSA cycle:
| RSA Step | Annex Used | Purpose |
| Posting of Vacancies | Annex A | Official template for public posting |
| Screening of Applications | Annex B | Checklist of documentary requirements |
| Initial Ranking / Evaluation | Annex C | Initial scoring sheet for evaluation panels |
| BEI / Interview Scoring | Annex D | Structured interview scoring tool |
| Demo Teaching (for Teacher I) | Annex E | Rating sheet used by observers |
| Verification of Documents | Annex F | Validation tool for education & experience |
| Consolidation of Scores | Annex G | Final score summary |
| HRMPSB Deliberation | Annex H | Minutes and justification of board decisions |
| Shortlisting / Final Ranking | Annex I | Signed ranking list |
| Recommendation to Appointing Authority | Annex J | Formal endorsement |
| Final Approval of Appointment | Annex K | Appointment transmittal |
| Notification to Applicants | Annex L | Feedback / result notification |
| Protests / Appeals | Annex M | Applicant complaint template |
| Resolution of Protests | Annex N | Decision form for appeals |
| Monitoring & Reporting | Annex O & P | Compliance & monitoring reports |
This map alone already teaches you 80% of the RSA documentation system.
Annex-by-Annex Explanation (Plain Language + Practical Tips)
Annex A – Posting of Vacancies
Used by: HRMO
Purpose: Legal transparency requirement.
What you must know:
- All vacancies must be publicly posted.
- No “secret hiring” is allowed.
- Posting must include QS and required documents.
Annex B – Document Screening Checklist
Used by: HRMO
This Annex determines whether your folder is:
- ACCEPTED
- ACCEPTED WITH CONDITIONS
- NOT ACCEPTED
Common reasons for NOT ACCEPTED:
- missing license or eligibility
- TOR/COE lacks signatures
- L&D certificates with no hours
- unverified experience
Annex C – Initial Evaluation Rating Sheet
Used by: HR evaluators or panels
This Annex captures your raw scores based on the appropriate Enclosure (2–5).
Important note:
Scores here are not final.
They must pass HRMPSB validation.
Annex D – BEI (Behavioral Events Interview) Rating Sheet
Used by: HRMPSB interview panel
Factors evaluated:
- professional behavior
- decision-making
- problem-solving
- ethics
- communication
- teamwork
Tip: Use STAR format to maximize clarity.
Annex E – Demo Teaching Rating Sheet (Teacher I only)
Evaluates:
- content mastery
- strategies & pedagogy
- classroom management
- learner engagement
Demo scores must match the official rubric. Inconsistencies require justification in Annex H.
Annex F – Document Verification Tool
This is the most feared annex—used to downgrade or zero out points if evidence is:
- unclear
- inconsistent
- unverified
- incomplete
Examples of downgrades:
- L&D without hours → minimal points
- Experience with no COE → not counted
- Achievements with no proof → disallowed
Tip for applicants:
Assume HR will check every detail. Prepare a clean, well-organized folder.
Annex G – Final Score Consolidation Sheet
Used by: HRMO before HRMPSB deliberation.
This is the summary sheet showing:
- demo scores
- BEI scores
- experience
- L&D
- education
- performance
A single mistake here affects your ranking.
Annex H – HRMPSB Deliberation Report
The legal heart of the RSA process.
The HRMPSB must record:
- final validated scores
- justifications for score adjustments
- unusual cases
- decisions on ties
- issues or conflicts
- any applicant who withdrew or was disqualified
This protects the integrity of the ranking list.
Annex I – Final Ranking List
Signed by HRMPSB members. Contains:
- names
- final scores
- rank numbers
This is the list the SDS uses.
Annex J – Recommendation to Appointing Authority
The HRMPSB formally recommends the top-ranked eligible applicants.
Annex K – Appointment Transmittal
Documents the appointment made by the SDS or Regional Director.
Annex L – Applicant Notification Form
This is how applicants are formally informed of their results.
Note: Applicants may request copies of their score sheets through proper channels.
Annex M – Protest / Appeal Template
Applicants use this if they believe:
- scoring was incorrect
- documents were not validated properly
- procedures were not followed
Tip: The strongest appeals are evidence-based, not emotional.
Annex N – Protest Resolution Form
Used by the SDS or designated authority to formally resolve appeals.
All decisions must reference Annex H and validated evidence.
Annex O & Annex P – Monitoring & Compliance Forms
Used by the division/regional office to ensure the RSA process was followed.
These forms track:
- timeliness
- compliance with posting
- proper use of forms
- number of applicants
- complaints filed
How Part 6 Connects to Other Parts
This Annex Toolkit supports the entire series:
- Part 3 (Teacher I) – annexes validate demo teaching, BEI, L&D, ranking
- Part 4 (SA) – annexes validate leadership evidence and BEI
- Part 5 (RT/NT) – annexes validate technical experience, skills tests, qlifications
- Part 7 – annexes form the basis of protests and complaints
Every point in RSA is supported by a document. These annexes are the legal backbone of that documentation.
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