- Part 1 – Orientation & RSA Overview
- Part 2 – Enclosure 1 (RSA Workflow & Integrity)
- Part 3 – Enclosure 2 (Teacher I Scoring)
- Part 4 – Enclosure 3 (SA Hiring & Leadership)
- Part 5 – Enclosure 4 & 5 (RT & NT Hiring)
- Part 6 – Annexes A–P Toolkit (Documentation System)
- Part 7 – FAQs + Strategies + Grievance Guide
PART 2 – Enclosure 1 Deep Dive: Understanding the RSA System Inside DepEd
Part 2 explains Enclosure 1 of DepEd Order No. 007, s. 2023—arguably the most important part of the entire policy package. If Part 1 gave you the “map,” this part gives you the engine of DepEd hiring. Everything that happens in Teacher I ranking, SA promotions, RT and NT hiring can only be understood if you understand this Enclosure.
This is also the part that applicants never get to see clearly in real life. HR personnel, HRMPSB members, and school heads use Enclosure 1 daily; applicants only feel the effects. This guide will show you the whole picture from inside.
Why Enclosure 1 Is the “Backbone” of the RSA System
Enclosure 1 does four crucial things:
- Defines the rules and principles guiding fair hiring
- Explains the step-by-step RSA process
- Identifies key actors and their responsibilities (especially HRMPSB)
- Sets documentation and integrity standards
Without Enclosure 1, none of the scoring systems in Enclosures 2–5 make sense.
Merit, Fitness, and Competency-Based Hiring — What These Mean in Real Life
DO 007 uses three major principles to keep hiring fair and legal:
1. Merit
The applicant must be chosen because of their qualifications, not connections.
2. Fitness
The applicant must be suitable for the position—not just eligible, but genuinely able to perform the duties.
3. Competency-Based Evaluation
This is the heart of DO 007. It means:
- past behavior predicts future performance
- evidence matters more than impressions
- evaluation tools (BEI, documents, demo teaching, tests) must be structured
DepEd is shifting from “paper-based” hiring to “evidence-based” hiring.
The RSA Workflow (Explained Step-by-Step)
This is the full workflow mandated in Enclosure 1:
- Vacancy Identification – Schools and SDOs determine unfilled positions.
- Posting of Vacancies – All vacancies must be publicly posted (no insider-only hiring).
- Acceptance of Applications – HR accepts applications until the deadline.
- Preliminary Screening – HR checks documents for completeness and qualification standards.
- Evaluation Using Enclosures 2–5 – This is where scoring happens.
- Deliberation by HRMPSB – The board reviews, validates, and finalizes scores.
- Ranking List Preparation – Applicants are ranked from highest to lowest.
- Submission of the HRMPSB Report – The board endorses the shortlist to the Appointing Authority.
- Appointment by the Appointing Authority – The final choice is made from the top ranks.
Why this sequence matters:
Applicants often misunderstand at which step scoring happens, where validation occurs, and when decisions become final. This workflow is the foundation for understanding the scoring systems in Parts 3–5.
Key Actors in DepEd Hiring (Explained Clearly)
1. Human Resource Management Office (HRMO / Personnel Unit)
HRMO is responsible for receiving documents, preliminary screening, scheduling evaluations, consolidating scores, and ensuring compliance with DO 007.
2. HRMPSB (Human Resource Merit Promotion and Selection Board)
This is the group that formally evaluates applicants. Their responsibilities include:
- validating HRMO’s initial screening
- conducting interviews (BEI) or scoring them
- reviewing demo teaching results
- examining evidence folders
- discussing borderline cases
- finalizing rankings
- preparing and signing the deliberation report
HRMPSB is the shield against favoritism and illegal influence. Their decisions must be documented using Annexes.
3. The Appointing Authority
This can be the:
- Schools Division Superintendent (SDS)
- Regional Director (for regional posts)
- Secretary (for central office posts)
The Appointing Authority chooses from the top-ranked candidates only—not from outside the shortlist.
Definitions You MUST Understand (Based on Enclosure 1)
These terms appear throughout RSA. Knowing them now will make Parts 3–5 easier.
Qualification Standards (QS)
The minimum legal requirements for the job (education, training, eligibility, experience).
Competency
Behavior, skill, knowledge, and work style that predict job success.
Behavioral Events Interview (BEI)
A structured interview that asks about real past actions to predict future performance.
Background Investigation
Verification of an applicant’s integrity, work history, and professionalism.
Deliberation
A formal meeting where HRMPSB validates and finalizes scores based on evidence.
Documentation Standards (Where Most Applicants Fail)
DepEd requires complete, verifiable, consistent documents. Missing or questionable documents can be grounds for:
- non-acceptance during screening
- lower scores during evaluation
- downgrading of points after validation
“If it cannot be validated, it cannot be scored.”
That is the golden rule that applicants rarely hear directly.
Examples of documents often downgraded:
- L&D certificates without dates/hours
- Experience without COE/Service Record
- Achievements without supporting proof
- Certificates from questionable providers
Integrity and Prohibited Acts (The Legal Side)
Enclosure 1 lists several prohibited acts, such as:
- accepting gifts or favors in exchange for influence
- manipulating or altering scores
- favoring applicants outside scoring rules
- interfering in HRMPSB deliberations
- bias or unfair screening
Violations can lead to:
- administrative cases
- suspension or dismissal
- criminal charges (if falsification or corruption is involved)
DO 007's strength lies in documentation—every decision must be justified using Annexes A–P.
How This Part Connects to Next Parts
This deep dive into Enclosure 1 sets the foundation for:
- Part 3 – Teacher I scoring (Enclosure 2)
- Part 4 – School Administration scoring (Enclosure 3)
- Part 5 – RT/NT scoring (Enclosures 4 & 5)
- Part 6 – The Annex Toolkit, showing how every RSA step is documented
With this understanding of the RSA system, you are now ready to study how scoring and ranking actually happen for Teacher I applicants.
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